iPermit
Permit To Work Software
Page last modified
March 11 2025
An Electronic Permit to Work (ePTW) or ePermit is a modern digital transformation of traditional paper-based systems and should be a core component of your safe system of work.
Imagine all your permit paperwork and permit approval processes neatly displayed on one screen, significantly reducing inefficiencies, enhancing collaboration, and improving response times to issues.
In addition, iPermit’s Anti-Clash Feature provides real-time visibility into work conflicts, enhancing safety, reducing downtime, and improving overall planning.
iPermit also integrates seamlessly with Google Maps and Plot Plans, allowing users to visualise the exact locations of work activities in real time. This functionality helps teams navigate work sites more effectively, reducing the risk of confusion or miscommunication.
iPermit is packed with features to increase the safety of all personnel, protect your assets, and reduce production impacts across a wide range of work types, such as Operations, Maintenance, Capital Projects, Shutdowns, Turnarounds, and Outages. Contact us today to find out how iPermit can benefit you and your organisation.
Pros & Limitations
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Real time communication - iPermit automatically communicates all relevant information to all personnel involved, which brings huge productivity improvement to your maintenance teams' efficiency, saving wasted, expensive tool time and reducing maintenance worker downtime.
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Time saving - iPermit automatically communicates all relevant information to all personnel involved, which brings huge productivity improvement to your maintenance teams' efficiency, saving wasted, expensive tool time and reducing maintenance worker downtime.
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Isolation Management - iPermit’s Isolation module enables you to manage the entire isolation and de-isolation process. The inbuilt system workflow strictly prevents tasks being performed out of sequence i.e. you are unable to remove isolations if you still have associated permits live in the system.
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Risk Management – iPermit’s Job Safety Analysis (JSA) module plays a crucial role in managing risks and implementing control measures. Within our ePTW, JSAs can be linked to a permit, isolation, or mixture of both, so those working under a permit and/or isolation have easy access to the risk assessment.
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Anti-clash capability - Navigate SIMOPS challenges with confidence using our inbuilt conflict management feature. iPermit automatically identifies potential conflicts amongst permits, isolations, or JSAs at any given location and time, significantly reducing the associated risks and eliminating the potential for human error.
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Unlimited permit / work types - There is no limit to the number of work (permit) types that can be created. You can also select more than one permit type to cover the work taking place onsite. After initial configuration and setup, your key users are trained and able to create permit types as needed without the reliance on outside support.
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Powerful Dashboards - iPermit offers user-friendly interfaces and informative dashboards that streamline permit management, improve efficiency through the use of templates, enable timely renewals, and support improved decision-making. A holistic view of all permitted works allows managers access to the right information at the right time to inform their safety and operational decisions.
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Compatible with all devices - iPermit is a web-based software solution that can be accessed from any device, so site operators and engineers can check, update, or sign onto their permit whilst out in the field.
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Compliance - iPermit provides a framework to assist with identifying Hazards & Implementing Controls. With it, you comply with HSG250 & 253, OIAC, OGP, API, APPEA, NOGEPA, NOROG, AS/NZS, and NEN/ISO Standards. We are also able to modify the software to precisely match your permit workflow, standard, or management procedure.
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Rapid Deployment - Benefit from iPermit's ability to be rapidly deployed, where a typical setup can take as little as a couple of weeks from start to finish. Your team will be comfortable using the system within a matter of hours.
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Training and interactive tutorials - To get maximum benefit from iPermit, we offer training, however, there is also on-screen tutorials to guide users through each stage of the permit process.
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Manage Permits from Anywhere - Our permit management software (iPermit) allows for real-time communication between teams, improving collaboration and reducing delays. Your personnel, no longer have to walk back and forth between the permit office and the job location increasing productivity and saving time and money.
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Admin - Administrators can make behind-the-scenes amendments to the permit management software such as changing their location hierarchy, adding additional permit or isolation types, adding users, modifying access rights and more.
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Audit and Inspection - Where required, iPermit can record that a safety compliance check took place, including, by whom and any associated comments. Users can record the number of non-compliances during a permit. Additionally, the use of an ePTW system makes any audit of the wider permit to work system easier as all records are available at the touch of a button.
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Transparent pricing - Unlike our competitors, we advertise our prices and include hosting upgrades and support. iPermit is as capable as the permit software and risk assessment software from our competitors and is available for a significantly lower price.
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iPermit is a web-based software solution that can be accessed from any device, so site operators and engineers can check, update, or sign onto their permit whilst out in the field.
Specification
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JSA/Isolation modules
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Complementary risk assessment (JSA) and isolation modules included in all iPermit software subscriptions.
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Anti-Clash Capability
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Conflict Management capability reduces risk from SIMOPS through the ability to view all permits geographically over Google Maps. This allows the identification of potential HSE risks, and the consideration and avoidance of congestion by automatically running an anti-clash test on all permits, warning you if other work is scheduled at the same time for the same location.
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Templates/Cloning
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This is a favourite feature of our clients as it saves time by allowing them to revisit existing. This is achieved through the creation of a template or the clone feature. End-users can then make any necessary changes before sending the permit to be checked and approved.
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Digital Signatures
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With the ability to add a digital signature at all stages of the permit to work process our permit management software (iPermit) provides you with a permanent record of all modifications.
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Visual Dashboards
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Data such as permit status, imminent renewals, and permit counts by contractors are shown across a range of charts/dashboards. Each widget can be exported to Excel for reporting and further KPI analysis.
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Email Notifications
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Where required, iPermit can use automated email notifications to drive the permit process and immediately flags any permit status changes to permit controllers via the cloud, reducing maintenance worker downtime.
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Permit Handovers
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If the job cannot be finished in one shift, or work needs to be suspended for a period our permit management software, iPermit, possesses the functionality to do this safely whilst maintaining and providing visibility to all necessary controls.
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Print and Email Certificates
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Download your permit as a PDF at any stage to print, apply a physical signature, or share via email. Permit attachments will also be printed as part of the permit certificate, e.g. plot plans, photographs, RAMS certificates, and method statements.
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Integration
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Our permit-to-work software can be linked directly to your Active Directory and facilitate single sign-on, reducing the need for multiple passwords whilst increasing efficiency.
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Language
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Within iPermit you can configure the majority of fields to reflect the primary language of your organisation.
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Configurability
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iPermit offers users a high degree of out-of-the-box configurability to suit your specific requirements. Users are empowered, following initial training to refine the software to reflect their ongoing needs and processes without relying on third-party support.
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Traceability/Retention
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iPermit, not only remembers all modifications made within the system should they ever need to be reviewed, but the information stored within is held indefinitely, providing organisations with peace of mind.
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Reviews
Technology Readiness Level
The Technology Readiness Level (TRL) indicates the maturity level of novel technologies. Learn more about the TRL scale used by us.
[9/9]
Development
Technology demonstration
Mature / Proven
