Contractor Management Software

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Deployed by 10 companies

Efficient contractor spend control - save up to 15% on your contractor spend with AES/32

Page last modified
November 11 2024

Streamline and Simplify Contractor Management

Using the AES/32 Platform, you'll achieve enhanced spend compliance and improved cost efficiency in service delivery across your contract workforce—including labor, equipment, and material expenses.

Receive real-time analytics, improved visibility, and automate manual error-prone processes; resulting in savings of up to 15% on your annual contractor spending. 

Discover why 300+ companies worldwide depend on AES/32

  • Efficient contractor data and spend control
  • Automate the entire contractor management process; from quotation to invoicing, eliminating the need for manual process steps which result in errors and wasted time
  • Improve spend compliance by eliminating non-compliant spend via system-enforced contractual rate adherence
  • Set up specific catalogs based on predefined rate/skill catalog items
  • Standardization of service definitions across suppliers
  • Invoice generation (integrated with your ERP) and approval including equipment & material usage based on negotiated rates
  • Replace manual supplier reporting by automatically determining net billable hours and costs based on badge events and pay formula agreements with your suppliers
  • Eliminate contract leakage
  • Eliminate inconsistency in billing errors
  • Increase transparency with supplier activities including worker fatigue management 
  • Leverage historical data for improved and streamlined planning

 

Pros & Limitations
1
Lower cost of service delivery for contract labor management
1
Real-time visibility into contractor activities
1
Automate and standardize contractor management processes
1
Add labor and material transparency
1
Invoicing automation using rate catalogues and time-approvals
1
Seamless integrations with ERP and other planning tools
Specification
Specification Title Specification Description
Time Management & Invoicing
The supplier is enabled to create, view, and edit a quantity survey in AES/32 as a basis for billing the work performed at each scheduled or non-scheduled activity level. Billing value calculations are automated to ensure contract compliance and increase transparency.

Benefits
▪ Increase adherence to contract pricing
▪ Improve processing cycle time with workflow and ERP integration
▪ Allow supporting documents attachment
▪ Facilitate order changes
▪ Real time status tracking, such as service acceptance and payment advice
▪ Integration of badging system information for daily T&M management
▪ Efficient Time Entry module to facilitate daily time entries and approvals
Calculation Sheet
Description
The Calculation Sheet feature enables planners to obtain cost estimation and pre-calculation for maintenance efforts while ensuring that supplier's time & material per order is correct.

Benefits
▪ Eliminates error prone process of manual cost estimation
▪ Higher estimation precision due to utilization of background formulas and historic data
▪ Increase integration of contractor
▪ Real-time comparison of actual used time and estimation while automatically creating historic data
▪ Prompt involvement of Procurement department by automated data transfer when a defined threshold value is exceeded
Contracting
Description
Contracting provides a centralized platform to manage contractual prices by indexing complex price structures. Experience a seamless contracting process from the use of standardized contract templates, approval workflow to e-signatures collection.

Benefits
▪ Faster contract creation process through provision of standardized templates containing standardized contract content using the Clause Library
▪ Increased adherence to contract compliance
▪ Improve monitoring of contract lifecycle including notifications about contract expiration dates
▪ Availability of e-signature to improve contract approval and digitized signature process
▪ Document repository of relevant contract information
Scaffolding Management
Description
The Scaffolding Management module enables digitally supported planning of scaffolding activities (construction, adaptations, decomposition, maintenance, etc.) with information on geo-location of scaffolds. The module transfers planned activities into a formal request (including pictures) that is sent to the supplier.

Benefits
▪ Module assigns company-wide unique scaffold numbers for reporting purposes
▪ Simplified communication with supplier
▪ Efficient communication of scaffolding requirements to supplier
▪ Increased process transparency scaffolds usage and duration supports more
efficient scaffold management and enables cost optimization
▪ Mobile App for this module is available
Audit Sampling
Description
Audit Sampling enables the validation process of billed services vs delivered services by selecting a random sample of payments for validation based on predefined thresholds.

Benefits
▪ Uncover mismatches between billed service and delivered service resulting in avoidance of non-compliance cost payments
▪ Selection of random sample enables unbiased results
▪ Increase efficiency in uncovering mismatches due to focus on sample for audit
▪ Flexible set up of the audit scope to meet specific business rules
Quotation
Description
RFQ invites can be sent to pre-approved suppliers and not-yet onboarded suppliers. This sourcing process also includes comparison and analysis of quotes and facilitate purchase order creation when awarding business to selected supplier.

Benefits
▪ Efficient procurement process due to preconfigured, standardized templates
▪ Seamless sourcing process with built-in analytics
▪ Increase transparency of sourcing and award decision process within
one application
▪ Simplify contract and order creation with data readily available
▪ Eliminate manual data transfer
ERP Integration
Benefits
▪ As a web service, AES/32 can be integrated to ERP systems, with limited customization required to map the data transmission to the appropriate field.
▪ With two-way integration, order and payment data is maintained consistently in both systems.

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Technology Readiness Level

The Technology Readiness Level (TRL) indicates the maturity level of novel technologies. Learn more about the TRL scale used by us.

[9/9]

Development Technology demonstration Mature / Proven
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NHD is a global technology company that offers an intelligent contractor management and cost control platform called AES/32. 

AES/32 enables collaboration between producers and suppliers from project planning to payment.

NHD was founded in 1988 and has over 5,000 deployment globally.

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