Contractor Management Software

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Deployed by 10 companies

Efficient contractor spend control - save up to 15% on your contractor spend with AES/32

Page last modified

November 11 2024

Streamline and Simplify Contractor Management

Using the AES/32 Platform, you'll achieve enhanced spend compliance and improved cost efficiency in service delivery across your contract workforce—including labor, equipment, and material expenses.

Receive real-time analytics, improved visibility, and automate manual error-prone processes; resulting in savings of up to 15% on your annual contractor spending.

Discover why 300+ companies worldwide depend on AES/32

Efficient contractor data and spend control
Automate the entire contractor management process; from quotation to invoicing, eliminating the need for manual process steps which result in errors and wasted time
Improve spend compliance by eliminating non-compliant spend via system-enforced contractual rate adherence
Set up specific catalogs based on predefined rate/skill catalog items
Standardization of service definitions across suppliers
Invoice generation (integrated with your ERP) and approval including equipment & material usage based on negotiated rates
Replace manual supplier reporting by automatically determining net billable hours and costs based on badge events and pay formula agreements with your suppliers
Eliminate contract leakage
Eliminate inconsistency in billing errors
Increase transparency with supplier activities including worker fatigue management
Leverage historical data for improved and streamlined planning

Pros & Limitations

Lower cost of service delivery for contract labor management

Real-time visibility into contractor activities

Automate and standardize contractor management processes

Add labor and material transparency

Invoicing automation using rate catalogues and time-approvals

Seamless integrations with ERP and other planning tools

Specification

Specification Title	Specification Description
Theme/Discipline	Control and AutomationMaintenance Management & ExecutionConstruction Phase
Core Tech	Planning & ProductivitySoftware for MaintenanceAI & Advanced AnalyticsData Management & Collection
Time Management & Invoicing	The supplier is enabled to create, view, and edit a quantity survey in AES/32 as a basis for billing the work performed at each scheduled or non-scheduled activity level. Billing value calculations are automated to ensure contract compliance and increase transparency. Benefits ▪ Increase adherence to contract pricing ▪ Improve processing cycle time with workflow and ERP integration ▪ Allow supporting documents attachment ▪ Facilitate order changes ▪ Real time status tracking, such as service acceptance and payment advice ▪ Integration of badging system information for daily T&M management ▪ Efficient Time Entry module to facilitate daily time entries and approvals
Calculation Sheet	Description The Calculation Sheet feature enables planners to obtain cost estimation and pre-calculation for maintenance efforts while ensuring that supplier's time & material per order is correct. Benefits ▪ Eliminates error prone process of manual cost estimation ▪ Higher estimation precision due to utilization of background formulas and historic data ▪ Increase integration of contractor ▪ Real-time comparison of actual used time and estimation while automatically creating historic data ▪ Prompt involvement of Procurement department by automated data transfer when a defined threshold value is exceeded
Contracting	Description Contracting provides a centralized platform to manage contractual prices by indexing complex price structures. Experience a seamless contracting process from the use of standardized contract templates, approval workflow to e-signatures collection. Benefits ▪ Faster contract creation process through provision of standardized templates containing standardized contract content using the Clause Library ▪ Increased adherence to contract compliance ▪ Improve monitoring of contract lifecycle including notifications about contract expiration dates ▪ Availability of e-signature to improve contract approval and digitized signature process ▪ Document repository of relevant contract information
Scaffolding Management	Description The Scaffolding Management module enables digitally supported planning of scaffolding activities (construction, adaptations, decomposition, maintenance, etc.) with information on geo-location of scaffolds. The module transfers planned activities into a formal request (including pictures) that is sent to the supplier. Benefits ▪ Module assigns company-wide unique scaffold numbers for reporting purposes ▪ Simplified communication with supplier ▪ Efficient communication of scaffolding requirements to supplier ▪ Increased process transparency scaffolds usage and duration supports more efficient scaffold management and enables cost optimization ▪ Mobile App for this module is available
Audit Sampling	Description Audit Sampling enables the validation process of billed services vs delivered services by selecting a random sample of payments for validation based on predefined thresholds. Benefits ▪ Uncover mismatches between billed service and delivered service resulting in avoidance of non-compliance cost payments ▪ Selection of random sample enables unbiased results ▪ Increase efficiency in uncovering mismatches due to focus on sample for audit ▪ Flexible set up of the audit scope to meet specific business rules
Quotation	Description RFQ invites can be sent to pre-approved suppliers and not-yet onboarded suppliers. This sourcing process also includes comparison and analysis of quotes and facilitate purchase order creation when awarding business to selected supplier. Benefits ▪ Efficient procurement process due to preconfigured, standardized templates ▪ Seamless sourcing process with built-in analytics ▪ Increase transparency of sourcing and award decision process within one application ▪ Simplify contract and order creation with data readily available ▪ Eliminate manual data transfer
ERP Integration	Benefits ▪ As a web service, AES/32 can be integrated to ERP systems, with limited customization required to map the data transmission to the appropriate field. ▪ With two-way integration, order and payment data is maintained consistently in both systems.